JOB TITLE:     Bookkeeper (Part Time)

DEPARTMENT: Operations

REPORTS TO: Chief Operating Officer

FLSA:     Non-Exempt; Hourly Part Time (20 hours per week)


The bookkeeper oversees the financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. Performs daily accounting tasks such as monthly financial reporting, general ledger entries, and recording payments and adjustments. Ensures payroll runs on time. This position works under the supervision of the COO and works closely with the company accountant. 

This is a part-time position.



  1. Associate or Bachelor’s degree in accounting, finance, or related discipline
  2. Nonprofit experience is desirable
  3. Previous bookkeeping experience preferred
  4. Must know QuickBooks Online
  5. Experience with Paychex payroll system desirable
  6. Must be able to work independently with strong organizational skills
  7. Deep understanding of accounting principles


  1. Adherence to all policies and procedures
  2. Experience working in a fast-paced environment
  3. Basic accounting knowledge
  4. Understanding of industry benchmarks in accounting best practices
  5. Data entry
  6. Confidentiality
  7. Attention to details


This position is a non-exempt, part time hourly position.



1. Effectively manages day to day financial activities for the organization

  • Establish accounts
  • Maintain records of financial transactions by posting and verifying
  • Work with departments on reports and reconciliation
  • Main subsidiary accounts by posting, verifying and allocating transactions
  • Reconcile entries to balance subsidiary accounts
  • Maintain a balanced ledger

2. Process payroll and 401K employee contributions

  • Prepare and process bi-monthly payroll
  • Develop reports in the payroll system:  Paychex
  • Prepare, process and transfer funds to employee retirement accounts

3. Manages documentation and reports

  • Define and document bookkeeping procedures and policies
  • Develop systems to account for financial transactions by establishing a chart of accounts
  • Prepare a trial balance for accountant
  • Prepare financial reports by collecting, analyzing and summarizing accounting for information
  • Update and document grant requirements
  • Comfortable dealing with huge volumes of complex data
  • Expertise in Excel or any other spreadsheet

4. Safely manages all aspects of job responsibilities

  • Maintains a safe & hazard–free work area. Effectively monitors facilities & equipment for cleanliness and hazards. Raises concerns when appropriate.
  • Identifies potential program risks and brings these issues to the attention of the appropriate people immediately.

PDF of Job Description